AI Recruitment Automation Pipeline – Resume Parsing, GPT-4 Evaluation, Assessment Triggers & Interview Scheduling

Automate Your Hiring Process with AI – End-to-End Recruitment Workflow in n8n

Cut your hiring time in half with an AI-driven recruitment automation system.
This done-for-you workflow built in n8n streamlines every stage of your hiring pipeline—from resume collection to candidate evaluation and interview scheduling—using OpenAI, Google Sheets, and smart integrations. Perfect for HR teams, startups, and recruiters who want to hire faster, smarter, and with less manual work.

Problem It Solves

Recruiting is often slow, repetitive, and filled with administrative overhead.
This tool solves key pain points:

• Hours wasted manually screening resumes
• Inconsistent candidate evaluations
• Lost applicants due to delayed communication
• Spreadsheets and email overload
• Time-consuming interview coordination

Result: A faster, AI-assisted, fully automated hiring workflow.

What This Workflow Does (Key Features):

1. Collect CVs via Smart Form

• Collects name, email, phone, LinkedIn, job role & PDF resume.
• Customizable form with thank-you response and validation.

2. Auto Upload & Text Extraction

• Automatically uploads resumes to Google Drive.
• Extracts resume content for AI processing.

3. AI Resume Parsing + Summary

• Extracts: Location, Education, Skills, and Job History.
• Generates a professional 100-word candidate summary.

4. Job Description Matching & Semantic Fit Scoring

• Compares candidate profile with job requirements.
• Outputs fit score, matched skills, gaps, and expert evaluation.

5. Automated Evaluation Storage

• Saves structured results (skills, red flags, soft skills, etc.) in Google Sheets.

6. TA Approval Workflow

• Sends approval request email to TA/HR with all candidate details.
• Accept/reject functionality built-in.

7. Assessment Form Link Sharing

• Sends Typeform assessment form link to selected candidates based on their job profile.
• Update application status in Google Sheets as Assessment Sent.

8. Notify TA for Assessment Submissions

• Notify TA via Email or Slack for every assessment submission.
• Updates application status in Google Sheets as Assessment Submitted.

9. Schedule Interview using Calendly

• Sends Calendly interview slot booking link to Assessment Passed Candidates.
• Updates application status in Google Sheets as Interview booked when candidate booked their slot.

10. Status Based Email Notifications

• Sends status based email notifications to candidate as status changed in google sheet.

Perfect for:
Recruiters, HR teams, staffing agencies, and SaaS HR tool builders who want to automate screening and streamline hiring with AI.

What You’ll Get Upon Purchase:

✅ Ready-to-import n8n Workflow JSON (fully built, no-code setup)

✅ Sample Google Sheet templates (for tracking candidates & store JDs)

✅ Step-by-step setup instructions (PDF)

✅ Google Drive Folder Structure for resumes

✅ Ready-to-use Application Form with resume upload

✅ GPT Prompts for parsing and evaluating resumes

✅ Step-by-step setup instructions (PDF)

Who This Is For

This AI-powered workflow is ideal for:

• HR Managers who want to modernize their process
• Recruitment agencies needing scalable automation
• Startup founders hiring without a full HR team
• Freelance recruiters streamlining operations
• Tech-savvy teams building custom hiring solutions

Benefits & Use Cases

• Automate 80% of recruitment tasks
• Use AI to fairly and consistently score candidates
• Save 10+ hours weekly per recruiter
• Improve candidate communication and experience
• Easily customizable to your tech stack and hiring process
• Scale hiring without increasing headcount

Use Cases:

• High-volume tech hiring
• Remote talent acquisition
• Freelance recruitment automation
• HR automation for startups
• Internal mobility programs

Tools & Integrations Used:

• ✅ n8n (self-hosted or cloud)
• ✅ OpenAI (GPT-4 or GPT-4o)
• ✅ Google Drive (resume storage)
• ✅ Google Sheets (data tracking)
• ✅ SMTP / Gmail (emails to candidates)
• ✅ Calendly (for booking interviews)
• ✅ Typeform (for assessment forms)
• ✅ Slack (optional) for team notifications

Why This is a Game-Changer:

Hiring is time-consuming. This template automates the most tedious and repetitive parts using AI—so your HR team focuses only on top-fit candidates. It cuts hiring cycles short, boosts accuracy, and enhances candidate experience.

Ready to Hire Smarter?

Don’t let manual hiring slow your team down.
Automate your recruitment pipeline today—start hiring like it’s 2025.

Start with 14 Days Free on n8n Cloud

To run this workflow effortlessly, use n8n Cloud.
✅ No server setup required
✅ Works out-of-the-box with this template
✅ Get 14 days free trial (no credit card required)

👉 Click here to sign up

Support

Get help in setting up your workflow within 7 days from the date of purchase.

Just email me or message via Gumroad—we’ve got you covered!

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